How to make online meetings productive and effective – A Brief Guide

Ever since the breakout of COVID-19, the world has changed as we know it. Everything, including the way we used to do business, the way we used to study, and the way we used to celebrate is changed completely.
online meetingsThere is no denying the fact that the concept of doing everything online was already there before the pandemic, but it was a choice back then. Now, the case is totally different. You have to ensure that you are doing all the things online.

Therefore, if you own a business, you must know about these 5 Things That Are Making Your Virtual Meetings Ineffective if you don’t want your business to get affected.

In this blog, I am specifically going to talk about all the things that you need to know about making online business meetings productive and efficient.

So, without any further ado, here is everything that you need to know about it:

# Send Agenda of the Meeting to the Participants

The first and the essential thing that you need to do is to make sure that you decide the detailed agenda of the meeting. Once you have decided everything, it’s time to send a soft copy to all the participants of the meeting.

Sending the agenda of the meeting to everyone will help all the members to be fully prepared for the meeting, and it’ll save a lot of time. It means that you’ll know that the meeting is going to be productive even before it starts.

# Decide a Strict Timeline of the Meeting

One of the most common problems with virtual meetings is that people don’t follow the timings of the meeting because everyone is in the comfort of their home. Therefore, you must ensure that the timings of the meeting are going to be extremely strict and everyone has to follow it.

It includes both the starting and ending time of the meeting. It helps people to stay focused when they know that they have a limited window of time. This way, you can expect maximum productivity in minimum time.

# Choose the Right Online Meeting Software

If you want to make sure that all your meetings go smoothly, then the first thing that you need to do is to make sure that there are no technical glitches. To achieve this goal, you have to make sure that you are using the right software and tools. If you have no idea about choosing the right tools, then worry no more. Read this 9-Step Guide to Choosing the Right Online Meeting Solution and see what you need to do to make your online meeting go as smoothly as possible.

# Delegate Responsibilities Efficiently

One of the most important things that you need to do is to delegate the responsibilities efficiently to those who are going to attend the meeting. It means that you have to make sure that all the participants of the meeting know about their role in the meeting and come prepared. It’ll take a lot of time, and the room of miscommunication will be reduced significantly.

So, make sure that all the participants in the meeting know what they’ll be responsible for in the meeting. This practice will help you maximize the productivity of the meeting, and above all, it’ll take a really short time because all the participants know about their role. They’ll try to make it as comprehensive and efficient as they can.

# Ask Everyone to Make Notes

You must make sure that all the participants in the meeting are active and mentally present in the meeting. It is hard to judge the interest and attention level of someone when you are in an online meeting. Therefore, you must ask all the participants of the meeting to make notes of all the important things that are being discussed in the meeting.

This practice might not affect the overall productivity level of the meeting, but it’ll make sure that you’ll have the attention of all the participants. Above all, you’ll be able to know who is interested in the meeting and who is not. It’ll give you a fair idea about the performance and interest of every employee as well, and you’ll know who is reliable and who is not.

Baburajan Kizhakedath